Secretary-Treasurer

 

  • Secretarial Duties:
    • Provide clerical support, as needed, for three pastors – correspondence, schedules, etc.
    • Weekly Bulletin – Update weekly bulletin prior to Friday AM Staff Meeting.
    • Maintain the Church Calendar with upcoming meetings, special functions, etc.
    • Wedding and facility usage contracts. 
    • Submit reports to the SCC Conference upon request.
    • Assist the Head Elder/Chairman of the Board with Board-related materials for the monthly Board Meetings.  Attend monthly Board Meetings.  Distribute approved minutes to Board Members.
    • Provide organizational skills with regard to office appearance, speech, dress, receiving members, friends and visitors seeking pastoral help, etc.
    • Provide services Sabbath morning – working with greeters, etc. in getting names, addresses, phone numbers to help maintain an updated directory.  Be a team player.
    • In more detail, the secretary is responsible for the following tasks: 

      1. CORRESPONDENCE: Respond to individuals needing written communication. Compose letters when requested by the pastoral staff. Send letters to all first-time visitors to the church. Be sure all correspondence is mailed in a timely manner. Postcards sent in behalf SS Class teachers.

      2. MAINTENANCE OF OFFICE EQUIPMENT: Operate, and recommend to the supervisor maintenance needs for all office equipment (i.e., copier, folding machine, typewriters, computer, etc.).

      3. PREPARATION OF BULLETIN: Keep an up-to-date calendar of events, gather information, type bulletin information in designated format, spell-check, proofread, get pastoral approval, copy and fold weekly bulletins. Microsoft Publisher knowledge a plus.

      4. ADMINISTRATION OF COMPUTER OPERATIONS: Do everything possible to become a proficient computer operator in Powerpoint, Word and Excel. Supervise all computer-related procedures. Plan overall utilization of computer capabilities. Responsible to see that all changes are kept up-to-date. Generate reports when required by pastoral staff or other members of the church.

      5. SECRETARIAL SUPPORT TO PASTORAL STAFF: Help with correspondence, telephoning, and visitation bookings which is one of the most important duties of a pastor.

      6. MAINTENANCE OF OFFICE FILES: Keep all files in an orderly manner and prepare filing system directions for other users. Maintain records of baptisms, dedications, weddings, membership and visitor attendance.

      7. FORMAT SERMONS AND CHURCH PROGRAMs IN POWERPOINT.

      8. KEYS: Maintain a current list of key holders and provide keys to personnel as needed. Collect keys when people leave.

      9.   MAINTAIN AN ACCURATE CHURCH DIRECTORY.

      10. MAINTAIN MASTER CALENDAR IN THE INTERNET.  www.yahoocalendar.com

       
  • Treasurer
    • Provide accounting principles to the receiving of tithes and offerings.  Update monthly financial reports for monthly board meetings.
    • Pay the bills of the church after proper authorization. 
    • Be familiar with the budget, various ministries of the church, etc.
    • Attend all Finance and Board Meetings.  Be prepared to speak to issues with the budget, etc.
    • Submit payroll time sheets to the conference every 5th and 20th of each month for all personnel on the payroll.
    • Sabbath duty – Count tithes, offerings, Lamb’s Offering, etc (with assistants) immediately after church.