Secretary

• Secretarial Duties:
  • Provide clerical support, as needed, for the pastors – correspondence, schedules, etc.
  • Prepare weekly bulletin prior to Staff Meeting and send for printing.
  • Maintain the Church Calendar with upcoming meetings, special functions, etc.
  • Facilitate wedding and facility usage contracts. 
  • Submit reports to the SCC Conference upon request.
  • Answer phones and direct calls as needed.
  • Provide organizational skills with regard to office administration 
  • In more detail, the secretary is responsible for the following tasks: 

    1. CORRESPONDENCE: Respond to individuals needing written communication. Compose letters when requested by the pastoral staff. Send letters to all first-time visitors to the church. Be sure all correspondence is mailed in a timely manner. Postcards sent in behalf SS Class teachers.

    2. MAINTENANCE OF OFFICE EQUIPMENT: Operate, and recommend to the supervisor maintenance needs for all office equipment (i.e., copier, folding machine, computers, etc.). Assist in maintaining current program licenses and computer updates.

    3. PREPARATION OF BULLETIN: Keep an up-to-date calendar of events, gather information, type bulletin information in designated format, proofread, get pastoral approval, copy and fold weekly bulletins. Microsoft Publisher knowledge required.

    4. COMPUTER SKILLS: Be proficient in MS Powerpoint, Word, Excel, and Publisher. Generate reports when required by pastoral staff or other leaders of the church. Be familiar with Mac programs, if needed.

    5. SECRETARIAL SUPPORT TO PASTORAL STAFF: Help with correspondence, phoning, appointments, and visitation bookings for pastors.

    6. MAINTAINS OFFICE FILES: Keep all files in an orderly manner and prepare filing system directions for other users. 

    7. FORMAT SERMONS AND CHURCH PROGRAMS IN POWERPOINT.

    8. KEYS: Maintain a current list of key holders and provide keys to personnel as needed. Collect keys when people leave.

    9.   MAINTAIN MASTER CALENDAR.